Henton Badminton Club

When COVID 19 restriction lifted then come and join us every Thursday we are always looking for new members

11th Feb 2021 at 14:00   More Information

- Henton Village Hall -

BELOW ARE A NUMBER OF DOCUMENTS giving details of USER requirements while the COVID 19 Guidelines issued by HM Government apply including Cleaning and a Risk Assessment:-


Cleaning Henton Hall – Covid 19
1.    The Trustees of the Hall have a duty to ensure that the hall is used safely.  They completed a risk assessment for re-opening the Hall.  However they are not present or responsible during a hiring; the hirer is responsible for ensuring that they have appropriately risk assessed any activity and those taking part.  Hirers will receive a copy of the Hall risk assessment and a blank version to undertake their own risk assessment. 
2.    Every hire has the potential to introduce Covid-19 into the Hall.  This can be reduced by ensuring good ventilation while the Hall is in use and by good cleaning.
3.    Currently the hall is cleaned by the cleaner once a week.
4.    When the hall reopens the cleaner will clean at least 48 hours after the last use and preferably 72 hours. 
5.    To clean between hires is potentially unfeasible on economic and practical grounds.
6.    Each hiring session has the potential to introduce Covid-19 into the hall so each hirer needs to ensure that they clean frequently touched surfaces with potential to transmit the virus to satisfy themselves that the hall is as safe as possible for their users before their session starts We will  inform the first hirer after the cleaner has cleaned the hall.
7.    Hirers must still leave the hall clean and tidy on departure.
8.    Suitable cleaning materials and a pedal bin (with replacement bags) will be provided in the entrance lobby.
9.    Hirers are still responsible for taking away any rubbish.  They may wish to follow government guidance.
10. The government’s current cleaning advice is copied below for non clinical settings. 
11. Please note that carpet/upholstered surfaces should be steam cleaned between use; the red chairs, kitchen and Gibbs room will be put out of use. 
12. David Vincent advises that Bleach cannot be used on the Hall floor however an antimicrobial agent will be added to the spray used to clean the floor.
Public Health England: Support for businesses and self-employed people during coronavirus
·         cleaning an area with normal household disinfectant after someone with suspected coronavirus (COVID-19) has left will reduce the risk of passing the infection on to other people
·         wear disposable or washing-up gloves and aprons for cleaning. These should be double-bagged, then stored securely for 72 hours then thrown away in the regular rubbish after cleaning is finished
·         using a disposable cloth, first clean hard surfaces with warm soapy water. Then disinfect these surfaces with the cleaning products you normally use. Pay particular attention to frequently touched areas and surfaces, such as bathrooms, grab-rails in corridors and stairwells and door handles
·         if an area has been heavily contaminated, such as with visible bodily fluids, from a person with coronavirus (COVID-19), use protection for the eyes, mouth and nose, as well as wearing gloves and an apron
·         wash hands regularly with soap and water for 20 seconds, and after removing gloves, aprons and other protection used while cleaning
Experience of new coronaviruses (SARS-CoV and MERS-CoV) has been used to inform this guidance. The risk of infection depends on many factors, including:
·         the type of surfaces contaminated
·         the amount of virus shed from the individual
·         the time the individual spent in the setting
·         the time since the individual was last in the setting
The infection risk from coronavirus (COVID-19) following contamination of the environment decreases over time. It is not yet clear at what point there is no risk. However, studies of other viruses in the same family suggest that, in most circumstances, the risk is likely to be reduced significantly after 72 hours.
Principles of cleaning after the case has left the setting or area
Personal protective equipment (PPE)
The minimum PPE to be worn for cleaning an area where a person with possible or confirmed coronavirus (COVID-19) is disposable gloves and an apron. Hands should be washed with soap and water for 20 seconds after all PPE has been removed.
If a risk assessment of the setting indicates that a higher level of virus may be present (for example, where unwell individuals have slept such as a hotel room or boarding school dormitory) or there is visible contamination with body fluids, then the need for additional PPE to protect the cleaner’s eyes, mouth and nose might be necessary. The local Public Health England (PHE) Health Protection Team (HPT) can advise on this.
Non-healthcare workers should be trained in the correct use of a surgical mask, to protect them against other people’s potentially infectious respiratory droplets when within 2 metres, and the mask use and supply of masks would need to be equivalent to that in healthcare environments.
Cleaning and disinfection
Public areas where a symptomatic individual has passed through and spent minimal time, such as corridors, but which are not visibly contaminated with body fluids can be cleaned thoroughly as normal.
All surfaces that the symptomatic person has come into contact with must be cleaned and disinfected, including:
·         objects which are visibly contaminated with body fluids
·         all potentially contaminated high-contact areas such as bathrooms, door handles, telephones, grab-rails in corridors and stairwells
Use disposable cloths or paper roll and disposable mop heads, to clean all hard surfaces, floors, chairs, door handles and sanitary fittings, following one of the options below:
·         use either a combined detergent disinfectant solution at a dilution of 1,000 parts per million available chlorine
·         a household detergent followed by disinfection (1000 ppm av.cl.). Follow manufacturer’s instructions for dilution, application and contact times for all detergents and disinfectants
·         if an alternative disinfectant is used within the organisation, this should be checked and ensure that it is effective against enveloped viruses
Avoid creating splashes and spray when cleaning.
Any cloths and mop heads used must be disposed of and should be put into waste bags as outlined below.
When items cannot be cleaned using detergents or laundered, for example, upholstered furniture and mattresses, steam cleaning should be used. (my emphasis)
Any items that are heavily contaminated with body fluids and cannot be cleaned by washing should be disposed of.
Wash items in accordance with the manufacturer’s instructions. Use the warmest water setting and dry items completely. Dirty laundry that has been in contact with an unwell person can be washed with other people’s items.
Do not shake dirty laundry, this minimises the possibility of dispersing virus through the air.
Clean and disinfect anything used for transporting laundry with your usual products, in line with the cleaning guidance above.
Waste from possible cases and cleaning of areas where possible cases have been (including disposable cloths and tissues):
1.   Should be put in a plastic rubbish bag and tied when full.
2.   The plastic bag should then be placed in a second bin bag and tied.
3.   It should be put in a suitable and secure place and marked for storage until the individual’s test results are known.
Waste should be stored safely and kept away from children. You should not put your waste in communal waste areas until negative test results are known or the waste has been stored for at least 72 hours.
·         if the individual tests negative, this can be put in with the normal waste
·         if the individual tests positive, then store it for at least 72 hours and put in with the normal waste
If storage for at least 72 hours is not appropriate, arrange for collection as a Category B infectious waste either by your local waste collection authority if they currently collect your waste or otherwise by a specialist clinical waste contractor. They will supply you with orange clinical waste bags for you to place your bags into so the waste can be sent for appropriate treatment.
Implications for Henton Hall Cleaner
1.   Cleaner needs a supply of disposable plastic aprons and disposable gloves.  If wished, masks will be supplied.
2.   In the event of someone testing positive for Covid, the Hall Trustees will use a cleaning company to deep clean the Hall.
3.   Cleaner to review current cleaning products and decide if additional products should be purchased to ensure use either a combined detergent disinfectant solution at a dilution of 1,000 parts per million available chlorine or a household detergent followed by disinfection (1000 ppm av.cl.).
4.   Ensure sufficient refuse sacks; please put all refuse from cleaning in a sack incl PPE and label with date and time so that they can be disposed after 72 hours in normal rubbish.  This can then go in the rubbish bin (which will have been lined with a rubbish sack) at the main entrance.  Chair will empty as and when.
5.   Order hand sanitiser in a pump action bottle and disposable towels/wipes in tub/dispenser for entrance lobby (Not for the guidance but Re paper towels – if these are in an enclosed dispenser, it is important not to fill it too full as it becomes very difficult to get the towels out without pulling many extras at the same time.)
6.   Organise a cardboard box of cleaning products to wipe down door handles etc.
7.   Do we want to consider disposable mop head system for cleaning loos? I think this would be a good idea.
8.   Do we need a protocol for the cleaning of the handrails from the car parks to the hall?



Risk assessment template

Company name: Henton Village Hall      Assessment carried out by: Liz Little, Chair of Trustees     

Date of next review:                        Date assessment was carried out: 26 May 2020


What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?


Viral or Bacterial infection transmitted to Cleaner or hirer
Hirers must leave hall clean; condition of hire.  Regular cleaning plan     
Add antimicrobial agent to Hall floor cleaning solution.
David Vincent
July 4th
Deep clean before opening
Trustees and Cleaner
Leave 48hours after hire before cleaner works     
Cleaner to liaise with booking secretary
1.Provision of pump action 60% alcohol hand sanitiser, wipes and bin in entrance lobby. 
2.Box of hard surface cleaning materials in entrance lobby
3.Posters in entrance lobby and toilets? incl one saying vacant/occupied at entrance to Ladies and Gents (to ensure social distancing).  4.? Lock 2 of cubicles in ladies.
Chair/booking Sec
July 4th
Provision of dustbin outside main door for wipes.  (Have a spare)
Hirers clean hall after use.  But as they are responsible for people using hall while they have hired it, it makes more sense for them to clean it before use and to continue to leave it in condition they would like to find it.
All hirers to be told that they are responsible for safety of people using Hall during Hire; to satisfy themselves they should clean door handles and switches with cleaning products left in entrance lobby for this purpose and sweep/vacuum hall before use.  As they exit they can wipe down door handle and dispose of all bags in bin provided at main entrance.  Hirers will be asked to return if they leave any rubbish inside the Hall
Booking Secretary to send out info re new approach to cleaning and keeping safe. This should include advice on ventilating the hall well. And that Gibbs Room, red chairs and Kitchen willnot be accessible Remind Hirers they are still responsible to remove all rubbish
Once Booking secretary knows when Hall is going to be used, Trustees can decide how often hall needs to be inspected to ensure rubbish is taken outside etc
June 30th
Carpeted areas and soft furnishings, red chairs
Keeping Hall clean
Soft furnishings more easily contaminated by virus
Government guidance says that carpets and soft furnishing s should be steam cleaned.  May need to make kitchen, Gibbs room and red chairs out of bounds.  We could chain up the three doors internally. Obtain chain from Whitings – already have padlock
Chair and Cleaner once Government guidance issued and once Trustees have responded to situation.  Review in september as this will mean no access to light board in boiler cupboard
Rubbish not removed
Hirers currently should remove rubbish in line with hiring agreement
Random inspections by Trustees to check rubbish removed.  If not, Hirer invited where identified to remove it otherwise to burn it. 
Booking Sec contact Hirer
Chair to burn in incinerator
Hall user testing positive for Covid
Anyone using Hall
Hirers advised to keep proactive register of attendees to make contact tracing easier
Immediately close Hall and cancel hirings until Hall deep cleaned after 48 hours.
Use cleaning company to do this.
Booking secretary to notify hirers and ? track and trace of who has hired hall.
Secretary to organise cleaning company
More information on managing risk: www.hse.gov.uk/simple-health-safety/risk/
Published by the Health and Safety Executive   10/19